Documents Required for Company Registration

Company registration in India can seem daunting with hundreds of requirements and documents. This comprehensive guide will simplify the process for you.

Table of Contents

  • Overview of Company Registration in India
  • Documents for Directors (Indian Nationals)
  • Documents for Directors (Foreign Nationals)
  • Registered Office Address Proof
  • Documents for Shareholders
  • Other Important Documents
  • Why Use Professionals?
  • FAQs
  • Conclusion


Want to register a company and start your business operations in India? With stacks of paperwork, rules, procedures and arranging for the document required for company registration, you may feel overwhelmed even before you begin.

But it doesn’t have to be so difficult!

This extensive guide will walk you through:

  • All the key documents needed for registration
  • Step-by-step process and government requirements
  • Reasons why hiring professionals can save you time and effort
  • Answers to frequently asked questions

By the end, you’ll be fully prepared to sail through company registration without hassles. So let’s get started and learn what are the documents required for company registration.

Overview of Company Registration Process and Documents Required for registration

Registering a company in India involves filing multiple documents with the Ministry of Corporate Affairs (MCA). Here are the key steps:

Step 1: Obtain Director Identification Number (DIN)

Every director must obtain a unique DIN before company incorporation. This can be done online by filling form DIR-3.

Step 2: Apply for Digital Signature Certificate (DSC)

To submit applications on the MCA portal, directors need a Class 2 or 3 DSC. These legally valid digital signatures are issued by authorized agencies.

Step 3: Check Name Availability

You can apply for name approval by filing form RUN online. Proposed names must meet naming guidelines.

Step 4: Prepare Incorporation Documents

Key documents like MOA, AOA, INC-22, DIR-12, INC-32 etc. need to be drafted and printed on stamp paper.

Step 5: Pay Stamp Duty and File SPICe+ Form

Calculated stamp duty must be paid prior to attaching the receipt and filing SPICe+ form.

Step 6: Obtain Certificate of Incorporation (COI)

Once approved, the Registrar of Companies will issue a Certificate of Incorporation. This formally establishes the company.

Step 7: Apply for PAN, TAN, GSTIN

Within 30 days, the company must obtain PAN from Income Tax department and GSTIN for registration under GST.

Step 8: Commence Operations

You can start business operations after filing a declaration on INC-22 along with registered office proof.

Step 9: Maintain Statutory Records

Certain registers, books and records must be maintained as per the Companies Act 2013.

While the process may seem lengthy, the professionals at FilingWala can make company registration easy for you. Their expertise will ensure quick and compliant incorporation.

Next, let’s look at the crucial documents required for Company Registration

Documents Required for Directors (Indian Nationals)

Directors who are Indian nationals must submit the following documents:

1. PAN Card

  • The PAN Card is a 10-digit alphanumeric identification issued by the Income Tax Department.
  • It is mandatory for all directors.
  • The name on the PAN must exactly match the name to be used in company documents.

2. Address Proof

  • In addition to the PAN Card, an address proof not older than 2 months is required.
  • It must contain the director’s full name and current residential address.
  • Acceptable documents are Voter ID, Passport, Aadhaar Card, Electricity/Mobile Bill etc.

3. Separate Residential Proof

  • A separate residential proof no older than 2 months must also be attached.
  • The address must match with the address proof.
  • Documents like Bank Statement, Gas Bill etc. can serve as residential proof.

So for Indian directors, PAN Card, valid address proof and residential proof are essential during company registration.

Documents Required for Directors (Foreign Nationals)

For directors who are foreign nationals, the document requirements are:

1. Notarized Passport Copy

  • A notarized copy of the passport is mandatory as identity and address proof.
  • Notarization certifies that the passport copy matches the original.
  • If the passport lacks date of birth or is in another language, supporting documents are required.

2. Notarized Address Proof

  • A notarized address proof not older than 1 year must be attached.
  • It should contain the director’s full name and current overseas address.
  • Bank statement, utility bill etc. can serve as address proof.

3. Notarized Residential Proof

  • A separate notarized residential proof is also needed to further verify the director’s address.
  • The residential proof should not be older than 1 year.

So for foreign directors, notarized passport, address proof and residential proof are essential during incorporation.

Registered Office Address Proof

You must support the company’s registered office address with these documents:

– Title Deed or Rental/Lease Agreement

  • The registered office address proof should be in the company’s name.
  • For rented offices, the rental/lease agreement and NOC from landlord are required.

– Utility Bill

  • A proof of address like electricity, gas or mobile bill helps validate the registered address.
  • The bill should not be older than 2 months.
  • The company’s name should reflect on the bill.

You must file these documents during incorporation or within 30 days.

Documents Required for Shareholders

The shareholders subscribing to the company’s MOA and AOA need to submit:

– For Individual Shareholders

  • PAN Card, Address Proof and Residential Proof
  • Same requirements as applicable for Indian and foreign directors

– For Corporate Shareholders

  • Name, registered address, Corporate Identity Number
  • Board resolution authorizing investment in shares

Shareholders need to ensure their documents are in order.

Other Important Documents Required for Company Registration

  • Digital Signature Certificates (DSCs)
  • Stamp duty payment receipts
  • MOA and AOA
  • INC-22, DIR-12, INC-32 and SPICe+ forms
  • Affidavits and declarations

Professionals must precisely draft and file these legal documents as per MCA’s e-filing process.

We strongly recommend hiring experienced professionals to prepare and submit these vital incorporation documents correctly.

Minor errors can lead to rejection and delays. Professionals like FilingWala handle the entire documentation process smoothly.

Now let’s discuss why you should use experts for company registration.

Why Hire Professionals for Company Registration?

With intricate formalities and exact document specifications involved, it is advisable to use professional services for fast, compliant company registration.

Here are the key benefits:

1. Avoid Rejection of Documents

Professionals ensure all director, shareholder and registered office documents adhere to MCA guidelines. This prevents rejection.

2. Accurate Drafting of Incorporation Papers

Vital legal documents like MOA, AOA, forms, resolutions etc. need flawless drafting as per prescribed formats. Experts handle this precisely.

3. Streamlined Process Without Hassles

Entrusting the process to professionals like FilingWala makes company registration hassle-free through their expertise.

4. Full Compliance with ROC Regulations

Professionals incorporate new companies in total compliance with the Companies Act and ROC rules. This minimizes legal risks.

5. Time and Cost Savings

Doing it yourself can waste time, money and effort if errors arise. Professionals ensure fast and cost-effective company registration. That’s why for a smooth registration experience, it pays to hire the experts!

Frequently Asked Questions

1. What documents do Indian directors need for company registration?

Here’s what Indian directors need to submit for company registration, PAN Card, valid address proof and residential proof during company incorporation.

2. What documents do foreign directors need to provide?

Foreign directors need to provide a notarized passport, address proof, and residential proof not older than 1 year.

3. Can the registered office address be a residential address?

Yes, you can use your home as the registered office address. Just ensure all the required ownership/rental and utility documents are in the company’s name.

4. How long does company registration process take in India?

FilingWala and other professional services can complete company registration in 4-6 weeks.

5. Who can become a company director?

Only individuals can become directors. Companies and other corporate entities cannot serve as directors.


We have covered the exact documents required, government registration steps, and benefits of using professionals for incorporating your company in India.

Key takeaways:

  • Directors, shareholders and registered office need specific documents
  • Notarized papers mandatory for foreign directors
  • Incorporation forms must be accurately drafted and filed
  • Professionals like FilingWala make the process smooth

By following this guide, you can quickly set up your company legally and begin operations without hassles. Partner with experts for a seamless registration experience.

Happy incorporating!

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